Privacy Policy

Grace Family Church ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use the GFC Men's Camp Room Reservation System.

1. Information We Collect

We collect the following information when you use our reservation system:

• Phone Number: Used for authentication and sending reservation confirmations
• Guest Names: First and last names of individuals for whom you make reservations
• Reservation Details: Building, room, and bed assignments
• Booking History: Records of your past and current reservations
• Technical Data: Session information and system logs for security and troubleshooting

2. How We Use Your Information

We use your information for the following purposes:

• Processing and managing your camp reservations
• Sending verification codes and booking confirmations via SMS
• Communicating important updates about your reservations
• Maintaining records for camp planning and logistics
• Ensuring the security and proper functioning of our system
• Complying with legal obligations and church policies

3. Information Sharing

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

• With Camp Staff: For operational and safety purposes during the camp event
• Service Providers: With third-party services that help us operate the system (e.g., SMS delivery, database hosting)
• Legal Requirements: When required by law or to protect the rights and safety of individuals

All third-party service providers are required to maintain the confidentiality of your information.

4. SMS Communications

By using this system, you consent to receive text messages from us regarding your reservations. This includes:

• Verification codes for login authentication
• Booking confirmation messages
• Cancellation confirmations
• Important camp-related updates (if applicable)

Standard message and data rates may apply. You may opt out of non-essential messages by contacting us.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure authentication using time-limited verification codes
• Encrypted data transmission
• Regular security assessments
• Limited access to personal data by authorized personnel only

6. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this policy, including:

• Active reservations and camp event duration
• Historical records for camp planning and reference
• Audit logs for security and troubleshooting purposes

We may retain certain information as required by law or for legitimate church purposes.

7. Your Rights

You have the right to:

• Access your personal information
• Request corrections to inaccurate information
• Cancel your reservations at any time
• Request deletion of your data (subject to our retention requirements)
• Object to certain uses of your information

To exercise these rights, please contact us using the information below.

8. Children's Privacy

This system is intended for use by adults making reservations for themselves or others attending the GFC Men's Camp. We do not knowingly collect personal information from children under 13 without parental consent.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by posting the new policy on this page with an updated "Last Updated" date.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact: